CPRS Job Listing

Position: Assistant Director 

Department: PARCS Department (Arts & Community Services)

FLSA: Exempt

EEO Category: 1.2 First/Mid-Level Officials and Managers

Annual Salary Range: $153,907.32 - $196,428.96

Closing Date: 10/02/2023 at 9:00 pm PST

General Summary: Responsible for planning, directing, organizing, and leading the Arts and Community Services Divisions within the PARCS (Parks, Arts, Recreation, and Community Services) Department. Tasks may include:

• Assist in budget development and administer assigned budgets as required; prepare cost and fee estimates for budget recommendations; monitor and approve expenditures
• Prepare and oversee budgets for all assigned projects and programs; develop sound fiscal strategies for the effective use of funds; ensure the use of funds in the manner prescribed by the funding source and that local, state, and federal guidelines and regulations are met
• Assist in the development, and implementation of goals, objectives, policies, and priorities for the Department
• Analyze, develop, and apply best practices and quality assurance processes to assigned areas of responsibility
• Develops and oversees the planning, administration, and implementing of a variety of cultural art, community services, and recreation programs
• Enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff
• Providing leadership that inspires and encourages employees to grow and excel, as well as ensure a fair and open work environment in accordance with the City's commitment to equal employment opportunity
• Plans, organizes, and directs the day-to-day management functions for the Department, to ensure department-wide support and maintain compliance with city procedures and processes
• Guides the selection of staff; establishes and communicates department goals and performance expectations; monitors the department employee relations and evaluation process; coordinates the orientation, training, career development, and staff motivation activities
• Bringing organizations together to collaborate and share resources to deliver services to the community and stakeholders
• Provide representation on various committees, commissions, boards, and before special interest groups; make presentations and provide information regarding the Department's operation to the community and stakeholders; relate effectively with the multiple and diverse constituencies; effectively maintain and expand partnerships.
• Coordinates related activities with other agencies; establishes and maintains mutually productive working relationships with residents, community/business groups, and other public organizations
• Executes and oversees service contracts and assures proper monitoring of contracts and programs

• Researches and prepares special projects for the Director, including grant applications, reports, policies, and procedures

• Act in the absence of the Director

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in public administration, recreation, community services, cultural arts, or business administration or related field
• Five (5) years of experience with at least 3 years of supervisory experience
• Knowledge of goals, objectives, and trends in parks, recreation, community services, and cultural arts
• Knowledge of principles of public administration, personnel management, budgeting, and community engagement
• Attention to Detail – focusing on the details of work content, work steps, and final work products
• Communication – ability to effectively and tactfully communicate in both oral and written forms
• Self-Management – showing personal organization, self-discipline, and dependability
• Be ethical, self-motivated, creative, adaptable, organized, and comfortable working in a dynamic and team-oriented environment
• Relationship building – Establishing rapport and maintaining mutually productive relationships
• Teamwork – Collaborating with others to achieve shared goals

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the Needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

1. Put people first.
2. Be visionary.
3. Be an ambassador for Lancaster.
4. Be Fiscally Responsible.
5. Be Creative.
6. Always Improving.
7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)  
• Position self to bend or twist (frequent)   
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)  
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)  
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous) 
• Computations (frequent)  
• Generate Written Work Product (moderate)   
• Independent Problem Solving (continuous)   
• Interruptions (frequent) 
• Maintain Positive Public Relations (continuous)  
• Organize (frequent)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; 

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/. 

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in public administration, recreation, community services, cultural arts, or business administration or related field
• Five (5) years of experience with at least 3 years of supervisory experience
• Knowledge of goals, objectives, and trends in parks, recreation, community services, and cultural arts
• Knowledge of principles of public administration, personnel management, budgeting, and community engagement
• Attention to Detail – focusing on the details of work content, work steps, and final work products
• Communication – ability to effectively and tactfully communicate in both oral and written forms
• Self-Management – showing personal organization, self-discipline, and dependability
• Be ethical, self-motivated, creative, adaptable, organized, and comfortable working in a dynamic and team-oriented environment
• Relationship building – Establishing rapport and maintaining mutually productive relationships
• Teamwork – Collaborating with others to achieve shared goals

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