CPRS Job Listing

ABOUT ISLA VISTA RECREATION & PARK DISTRICT Isla Vista Recreation & Park District (IVRPD) is an independent special district located in an unincorporated area of Santa Barbara County that serves approximately 15,500 people in the one-half square mile of Isla Vista near UC Santa Barbara. IVRPD’s mission statement is to enhance, improve, and protect the quality of life in the community through the maintenance and improvement of parks, and the organization and administration of recreation programs. IVRPD maintains twenty-five parks and approximately fifty-five acres of open space, much of which is environmentally sensitive habitat area for wildlife and native plant species. IVRPD was founded in 1972 and follows an organic maintenance policy.

DEFINITION/GENERAL PURPOSE Under administrative and policy direction this position provides senior leadership to management and Board overall responsibility for finance and budget functions of the District. Serves as a key member of the District with significant involvement in overall District planning, management and financial leadership. Performs and/or supervises complex professional, supervisorial, administrative and technical accounting and finance functions necessary to maintain the accounting and financial records and systems of the District. While the Fiscal Officer reports to the District’s General Manager and Assistant General Manager, with respect to accounting and necessarily related matters, the Fiscal Officer functions independently in the sense that they must act within the ethical and professional rules of the profession. All such accounting matters are the primary responsibility of the Fiscal Officer reporting to the Assistant General Manager and ultimately the General Manager.

SUPERVISION RECEIVED AND EXERCISED The Fiscal Officer exercises direct supervision over all District fiscal and accounting matters under the direction and supervision of the General Manager and Assistant General Manager. Receives direction from the General Manager and works closely with the District Auditor and with District Board as requested relating to fiscal/financial matters. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over supervisory, professional, technical, and administrative support staff, including office coordinator position.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Essential duties may include, but are not limited to, the following: Directly supervising administrative program employees who exercise specialized responsibilities in finance administration and office coordination. Serves as “confidential employee” required to develop or present management with respect to employer-employee relations and required to access confidential information contributing significantly to the development of management and District positions. Plans, supervises and coordinates the District’s fiscal and accounting activities including: financial accounting and reporting; internal controls; internal auditing; management of financial software systems; payroll processing; administration of the District’s business license function; billing and collection and proper allocation of locally- administered taxes and fees. Oversees all District financial activities, ensuring the development and administration of appropriate accounting policies, financial planning, financial forecasting and reporting systems. Prepare or supervise preparation of the District’s annual financial report(s); oversee annual independent audit; and interface with independent auditor(s). Prepare related presentations and budget documents; and provide quarterly or periodic financial updates and other presentations as directed by the Assistant General Manager; General Manager and the District Board. Develop or assist in the development of financial studies, plans, forecasts, estimates, and finance related ordinances and resolutions. Gather, interpret, and prepare data for studies, reports and recommendations. Performs and assists other departments in performing project cost estimating and cost accounting. Assumes overall responsibility for managing the District’s Operating and Capital Improvement budgets and develops, justifies and defends proposed budget submissions. Oversees activities in preparation for the annual District financial audit and other specialized audit as directed. Conducts a variety of departmental, organizational and operational studies and investigations; recommends strategies and options to the Assistant General Manager, General Manager and Board. Assists in resolving inter-departmental problems and coordinates with other department heads on inter-departmental problems and issues. Provides highly responsible and complex staff assistance to the General Manager and Board of Directors (Finance Committee) and works closely with the Assistant General Manager. May chair or serve on key internal and external work groups that provide critical input to the General Manager and/or Board of Directors on long-term operational and financial plans and strategies; Provides technical expertise on assigned functional areas and assigned special projects. Participate and/or assists in District personnel investigations tracking and handling of employee grievances. Coordinates the operation of the District’s accounts payable and revenue collection activities. Processes journal entries; reconciles accounts and balances with the General Ledger; investigates and resolves discrepancies and makes necessary adjustments; prepares and posts allocation and corrective journal entries; prepares and posts various expenditure and revenue journal entries. Assists the Office Coordinator with employee inquiries regarding payroll, vacation and sick benefits report accruals and wage garnishments. Prepares monthly budget revenue and expenditure reports and distributes to all departments and divisions. Participates in the compilation and preparation of the annual budget; prepares cash flow and expenditure projects; provides yearly revenue forecasts; coordinates and analyzes revenues and expenditures. Prepares annual Fiscal Year End Reports; prepares statistical financial reports; enters updated information into the database and maintains accurate financial reports. Develops and implements the annual Audit Report under the general direction of District’s auditors. Develops report for Tax Assessment Funds 4411 and 4412 for Engineers to be submitted to the County’s Tax Assessor’s department for levy. Prepares consents, resolutions and motions for Budget reallocations and Engineer’s Benefit Assessment District report approval for Board packets. Coordinates and prepares agendas for Finance Committee meetings, helps administer and develop Work-plan and Budget for fiscal year with Finance Committee members. Prepares RFP for Auditors and Engineers. Supervises THE Office Coordinator in the calculation and collection of fees; receives and reconciles cash receipts.

Experience in hiring, supervising, & evaluation of accounting and financial professional and administrative staff; direct supervision of other professional and/or management staff; extensive interaction with elected and appointed public officials. Overall responsibility for preparation of governmental financial reports in accordance with Generally Accepted Accounting Principles; superior verbal and writing skills. Basic understanding of accounting, auditing and budget procedures; principles, practices and methods of governmental and fund accounting; principles of financial administration including budgeting, bond management, investment treasury, and financial analysis; pertinent federal, state and local laws, codes and regulations including those related to salary and benefit administration, retirement contributions and tax withholding; federal and state payroll tax reporting requirements; automated financial systems including software used in accounting; word processing, spreadsheets, and database programs; basic statistical procedures and mathematical concepts; basic business letter composition including proper English usage, spelling, grammar and punctuation; data collection and research techniques; effective customer service techniques. Must be able to determine if the District's financial regulations and procedures are being complied with according to General Accepted Accounting Principles (GAAP), Governmental Accounting Requirements (GAR), state law, and the guidelines of the California Finance Officers Association. Must be willing to attend meetings after work hours as necessary and to travel for trainings as required. Participate in Board closed session items concerning finance and act as a resource for the General Manager and or Board of Directors when negotiating labor contracts, handling grievances, and other legal matters. The General Manager may designate the Assistant General Manager or the Fiscal Officer to exercise the powers and perform the duties of General Manager during the manager’s temporary absences. The Board of Directors may revoke such designation at any time and appoint another employee of the District to serve until the General Manager is able to resume his or her duties in accordance with applicable laws and regulations.

Please apply at 

https://www.indeed.com/cmp/Isla-Vista-Recreation-&-Park-District