CPRS Job Listing

Job Ad ID: 1285

Chief Financial Officer (CFO)

Salary: 85,000-100,000
Location: Isla Vista, CA
Closing Date: January 8, 2022
Description:

DEFINITION/GENERAL PURPOSE

Under administrative and policy direction this position provides senior leadership to program managers with overall responsibility for finance and budget functions of the District. Serves as a key member of the District’s executive leadership/management team with significant involvement in overall District planning, management and financial leadership. Performs and/or supervises complex professional, supervisorial, administrative and technical accounting and finance functions necessary to maintain the accounting and financial records and systems of the District. While the Finance Director reports to the District’s General Manager, with respect to accounting and necessarily related matters, the Finance Director functions independently in the sense that they must act within the ethical and professional rules of the profession. All such accounting matters are the primary responsibility of the Finance Director reporting to the
General Manager.

SUPERVISION RECEIVED AND EXERCISED

The Finance Director exercises direct supervision over all District fiscal and accounting matters under the direction and supervision of the General Manager. Receives direction from the General Manager and works closely with the District Auditor and with District Board as requested relating to fiscal/financial matters. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over supervisory, professional, technical, and administrative support staff, including bookkeeping position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serves as an executive-level manager, directly supervising program employees who exercise specialized responsibilities in finance administration.

Serves as “confidential employee” required to develop or present management positions with respect to employer-employee relations and required to access confidential information contributing significantly to the development of management and District positions.

Plans, supervises and coordinates the District’s fiscal and accounting activities including: financial accounting and reporting; internal controls; internal auditing; management of financial software systems; payroll processing; administration of the District’s business license function; billing and collection and proper allocation of locally- administered taxes and fees.

Oversees all District financial activities, ensuring the development and administration of appropriate accounting policies, financial planning, financial forecasting and reporting systems.

Prepare or supervise preparation of the District’s annual financial report(s); oversee annual independent audit; and interface with independent auditor(s).

Prepare related presentations and budget documents; and provide quarterly or periodic financial updates and other presentations as directed by the General Manager and the District Board.

Develop or assist in the development of financial studies, plans, forecasts, estimates, and finance-related ordinances and resolutions. Gather, interpret, and prepare data for studies, reports and recommendations.

Performs and assists other departments in performing project cost estimating and cost accounting.

Assumes overall responsibility for managing the District’s Operating and Capital Improvement budgets and develops, justifies and defends proposed budget submissions.

Oversees activities in preparation for the annual District financial audit and other specialized audits.

Conducts a variety of departmental, organizational and operational studies and investigations; recommends strategies and options to the General Manager.

Prepares Requests for Proposals and Requests for Qualifications for a variety of projects and negotiates and administers contracts.

Assists in resolving inter-departmental problems and coordinates with other department heads on inter-departmental problems and issues.

Provides highly responsible and complex staff assistance to the General Manager and Board of Directors (Finance Committee) and works closely with the Assistant General Manager.

May chair or serve on key management work groups that provide critical input to the General Manager and/or Board of Directors on long-term operational and financial plans and strategies;

Provides technical expertise on assigned functional areas and assigned special projects.

Participate and/or assists in District personnel investigations and handling of employee grievances.

Coordinates the operation of the District’s accounts payable and revenue collection activities.

Processes journal entries; reconciles accounts and balances with the General Ledger; investigates and resolves discrepancies and makes necessary adjustments; prepares and posts allocation and corrective journal entries; prepares and posts various expenditure and revenue journal entries.

Responds to employee inquiries regarding payroll, vacation and sick benefits report accruals and wage garnishments.

Reconciles health, dental, vision and life insurance bills; ensures billing enrollment information is current.

Prepares monthly budget revenue and expenditure reports and distributes to all departments and divisions.

Participates in the compilation and preparation of the annual budget; prepares cash flow and expenditure projects; provides yearly revenue forecasts; coordinates and analyzes revenues and expenditures.

Prepares annual Fiscal Year End Reports; prepares statistical financial reports; enters updated information into the database and maintains accurate financial reports.

Develops and implements the annual Audit Report under the general direction of District’s auditors.

Develops report for Tax Assessment Funds 4411 and 4412 for Engineers to be submitted to the County’s Tax Assessor’s department for levy.

Prepares consents, resolutions and motions for Budget reallocations and Engineer’s Benefit Assessment District report approval for Board packets.

Coordinates and prepares agendas for Finance Committee meetings, helps administer and develop Work-plan and Budget for fiscal year with Finance Committee members.

Prepares RFP for Auditors and Engineers in March.

Calculates and collects fees, issues receipts for fees collected; receives and reconciles cash receipts.

Assists with public requests for fiscal information.

Performs other related duties as requested.

Qualifications:

QUALIFICATIONS AND REQUIREMENTS OF POSITION

Experience in hiring, supervising, & evaluation of accounting and financial professional and administrative staff; direct supervision of other professional and/or management staff; extensive interaction with elected and appointed public officials.

Overall responsibility for preparation of governmental financial reports in accordance with Generally Accepted Accounting Principles; superior verbal and writing skills.

Basic understanding of accounting, auditing and budget procedures; principles, practices and methods of governmental and fund accounting; principles of financial administration including budgeting, bond management, investment treasury, and financial analysis; pertinent federal, state and local laws, codes and regulations including those related to salary and benefit administration, retirement contributions and tax withholding; federal and state payroll tax reporting requirements; automated financial systems including software used in accounting; word processing, spreadsheets, and database programs; basic statistical procedures and mathematical concepts; basic business letter composition including proper English usage, spelling, grammar and punctuation; data collection and research techniques; effective customer service techniques.

Must be able to determine if the District's financial regulations and procedures are being complied with according to General Accepted Accounting Principles (GAAP), Governmental Accounting Requirements (GAR), state law, and the guidelines of the California Finance Officers Association.

Must be willing to attend meetings after work hours as necessary and to travel for trainings as required.

Participate in Board closed session items concerning finance and act as a resource for the General Manager and or Board of Directors when negotiating labor contracts, handling grievances, and other legal matters.

The General Manager may designate the Assistant General Manager or the Chief Finance Officer to exercise the powers and perform the duties of General Manager during the manager’s temporary absences. The Board of Directors may revoke such designation at any time and appoint another employee of the District to serve until the General Manager is able to resume his or her duties in accordance with applicable laws and regulations.

EDUCATION, EXPERIENCE AND TRAINING

Possession of a baccalaureate or higher academic degree in accounting or business administration with an accounting concentration.

Applicants must have experience and/or training, which would demonstrate possession of the required knowledge and skills outlined above.

Successful completion of a professional accounting curriculum which included courses in elementary and advanced accounting, auditing, cost accounting, and business law supplemented by a minimum of 5 years’ experience at the department director level which included payroll administration.

Bilingual in English and Spanish preferable.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Must be able to meet the physical requirements for the position; including lifting and carrying up to 25 lbs, sitting and/or standing for extended periods of time, and repetitive keyboarding.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

FLSA/Wage Classification: Exempt

Rev 8/20

Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

IMPORTANT APPLICANT INFORMATION

IVRPD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IVRPD complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IVRPD expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IVRPD's employees to perform their job duties may result in discipline up to and including termination.

IVRPD RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON-SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.

 

How To Apply:

To Apply: Please go to official job posting on Indeed.com and complete online application: https://www.indeed.com/viewjob?t=chief+financial+officer+cfo&jk=b45188796133062f&_ga=2.12769971.521553162.1639593080-1605114220.1635983447

Additionally please upload a cover letter, resume, and completed IVRPD job application which can be found at www.ivparks.org/employment.

Agency: Isla Vista Recreation & Park District
Apply To: 961 Embarcadero Del Mar

Website: Go to Website
Attached File:
Contact Name: Isla Vista Recreation & Park District
Contact Email: ivrpd@ivparks.org
Contact Phone:
Contact Fax: