CPRS Job Listing
Administrative Assistant (Office of the General Manager)
The Livermore Area Recreation and Park District seeks a talented, highly organized Administrative Assistant to support the Office of the General Manager. This role will work closely with the Executive Assistant to the General Manager, and will require excellent written and verbal communication skills with experience in Microsoft Office 365 and Adobe Acrobat. The selected candidate will provide office support by maintaining an effective records management and filing system; indexing board resolutions and approved minutes; assisting with public meeting setup, support and follow-up on action items; event planning, and providing back-up support for other assistants when needed.
Based upon all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process. The recruitment schedule outlined below is tentative and subject to change:
- Panel Interview: Tuesday, July 20, 2021
- Final Interview: Tuesday, July 27, 2021
Under general direction, provides varied, complex, and confidential office administrative in support of the Office of the General Manager, including handling confidential materials; provides information to the public and staff requiring considerable knowledge of District and department services, policies, and procedures; performs technical support work related to the responsibilities of the Executive Assistant to the General Manager; conducts special projects; and performs related work as required.
Education and Experience:
- Associate’s degree or equivalent in business or public administration, or a related field is required;
- Three years of relevant experience.
- Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.
- Principles and practices of leadership, positive reinforcement, and team dynamics.
- Practices and methods of office management and administration, including the use of standard office equipment.
- Organization and function of public agencies, including the role of an elected Board of Directors and appointed boards and commissions.
- Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
- Principles and procedures of recordkeeping and reporting.
- Principles and practices of data collection and report preparation.
- Business letter writing and standard formats for reports and correspondence.
- Business mathematics and basic statistical techniques.
- Modern office practices, methods, and computer equipment and applications related to the work.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
- Maintain confidentiality and discretion in handling and processing confidential information and data.
- Interpret, apply, explain, and ensure compliance with applicable laws, rules, regulations, policies, and procedures, as well as complex administrative and departmental policies and procedures.
- Effectively provide leadership and work direction to staff.
- Perform responsible administrative support work with accuracy and speed.
- Provide varied and responsible office administrative work requiring the use of tact and discretion.
- Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
- Compose correspondence and reports independently or from brief instructions.
- Understand and carry out complex oral and written directions.
- Research, analyze, and summarize data and prepare accurate and logical written reports.
- Maintain confidentiality.
- Make accurate arithmetic, financial, and statistical computations.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, recordkeeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate office equipment and computer applications related to the work.
- Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Licenses and Certifications:
- At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
- Relevant professional certifications are desirable.
LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.
Please submit a District application, cover letter, and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district. Applicants who do not submit all required documents may not be considered.