CPRS Job Listing

DEFINITION AND PURPOSE: Under the general direction of the District Administrator, the Administrative Services Manager is responsible for the financial affairs of the District, including accounting, fiscal control, insurance, payroll and employee benefits, taxes, assists in the preparation of the District budget for Board presentation and related administrative activities.  The Administrative Services Manager acts as the Deputy District Administrator in the absence of the District Administrator or as otherwise directed.  The Manager performs statistical record-keeping assignments and serves as technical advisor to District management on general administrative, fiscal and personnel issues and related policies and procedures.  The Manager meets with the staff to establish clear program direction, evaluate performance and provide/receive feedback.  The Manager is also responsible for implementing and monitoring District policies and procedures. 

Note: this job description is scheduled to be amended 2/26/26 

ESSENTIAL JOB FUNCTIONS: 
 

Responsibilities and duties include, but are not limited to the following:

• Manage the District finances within various funds, carrying out all revenue and expense transactions, adjusting entries, bank and county ARMS report reconciliations, and periodic internal and public reporting in compliance with applicable District policies, State and Federal laws
• Coordinate the annual preparation of the budget and budget reports, monitor expenditures to ensure adherence to budgeted amounts; conduct budgetary analysis; provide cash flow projections to provide guidance in budgetary planning
• Provide assistance and coordination of annual District fiscal audit
• Prepare financial, statistical and analytical studies and manuals, and present a variety of oral and written reports
• Assist with development and adherence of District Policies and Procedures, oversee and maintain leases, contracts and warranties
• Manage the Districts’ fixed asset record-keeping and coordinate the preparation of a fixed asset report
• Attend committee and Board of Directors’ meetings and provide technical information as necessary
• Supervise accounting, and human resources, including recruiting, interviewing, hiring recommendations, training, assigning, planning, reviewing assignments, maintaining standards, conducting performance reviews and disciplinary proceedings, including recommending release from employment
• Review and approve department time on the time clock system; ensure that all entries are correct
• Review accounts payable and District payroll for accuracy and completion prior to execution of checks by District Administrator or designee
• Manage the District’s insurance programs, including analyzing and renewing insurance benefits annually
• Manage District’s retirement programs, including maintaining proper participation in CalPERS and processing final distribution requests for terminated Money Purchase Pension Plans
• Responsible for computer network system security and purchasing computer information system software and hardware upgrades and maintenance contracts.  Liaison to employees and contracted computers consultants for troubleshooting computer and network related issues
• Prepare written grant applications and park dedication fees proposals to obtain project funding approval.  Apply for funding reimbursement upon completion and acceptance of projects by Board of Directors and as required by grant or project policies
• Liaison to District counsel, District auditor and union representative as required.  Represent District during union negotiations to provide technical information as necessary
• Ensure completion of paperwork by all new departmental hires
• Serve as Custodian of Records regarding Department of Justice records
• Maintain a variety of confidential records and files
• Answers telephone and responds to questions from the public

The closing date for this recruitment is 3pm on March 6, 2026. To be considered for this opportunity, all applicants must review the job description, fill out an ARD application and return it with a resume and list of references to Cathy Warford in one of the following ways: 

U.S. Mail or in person:  ARD  471 Maidu Dr. Suite #200 Auburn, CA 95603 Attn: Cathy Warford

Email: cwarford@auburnrec.com