CPRS Job Listing

Job Ad ID: 1727

Administrative Assistant

Salary: $38,729.60 - $47,091.20 Annually
Location: Santa Paula, CA
Closing Date: June 12, 2022
Description:

Under general supervision, performs a wide variety of responsible and administrative and secretarial duties for a department director and/or division manager; coordinates and participates in office support and purchasing functions; provides general information and assistance to the public regarding departmental policies and procedures; and does related work as required.

Plan and performs a variety of complex clerical and secretarial work to the function to which assigned; assists the general public, City staff, and outside groups by providing general information; maintains calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies; arranges and attends committee and staff meetings; responds to complaints and request for information relating to assigned responsibilities; does related work as assigned. 

Essential Job Functions: Screens visitors, telephone calls and mail, giving information where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; assists in the preparation and development of the City Council Agenda reports and items; assists in conducting bid openings, logging and ensuring that bids are complete and in required form; answers questions regarding the bids received and prepares bid award and rejection letters; maintains accurate and up-to-date office files, records and logs; develops, prepares and monitors various logs and files for current and accurate information including, manual and computer logs of documents processed, calls and complaints received, applications for permits and licenses, and other requests; composes and types a variety of reports, forms, letters, memorandums, agenda items, agreements, contracts legal documents, and ordinances; operates and maintains a variety of office equipment including copiers, facsimile machine and computers; input and retrieve data and text; takes, transcribes and assures proper distribution of minutes; uses a two-way radio to dispatch crews to respond to customer problems

Knowledge and Abilities: Knowledge of the organization, operation and services of the City and of outside agencies as necessary to assume assigned responsibilities; knowledge of customer service and public relations methods and techniques; knowledge of business practices, procedures, methods, and equipment;; knowledge of computer applications including word processing, spreadsheets, and databases; knowledge of basic principles and practices of fiscal, statistical, and administrative research and report preparations; knowledge of good business English including spelling, grammar and punctuation; knowledge of proper methods and techniques of phone etiquette; knowledge of records management principles and procedures including record keeping and filing principles and practices; ability to perform a variety of responsible clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area; ability to respond tactfully, clearly, C:\Users\raquel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\0RV5JML6\ADMINISTRATIVE ASSISTANT.doc concisely and appropriately to inquiries from the public, press, or other agencies; ability to establish and maintain effective working relationships; ability to respond and perform assigned duties in the event of a City-declared emergency..

Qualifications:

Education and Experience: Equivalent to completion of high school diploma. Two years of increasingly responsible clerical, office administrative or secretarial experience. Ability to type at a speed no less than 55 net words per minute. Experience in a municipal government setting and ability to speak Spanish is highly desirable.

Ability to work in an office setting: sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and/or squatting for prolonged periods of time; ability lift up to 25 pounds; Vision: ability to see in normal visual range with or without correction; ability to read computer screens and printed documents and to operate office equipments; Hearing: ability to hear in the normal audio range with or without correction.

How To Apply:

FOR MORE INFORMATION ON THE POSITION AND TO APPLY PLEASE VISIT WWW.SPCITY.ORG

 

Agency: City of Santa Paula
Apply To: P.O. Box 569

Website: Go to Website
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