CPRS Job Listing

About the Position:

The City of Beverly Hills is looking for a versatile Program Operations Specialist (RPT) to assist with a variety of programs at Greystone Mansion & Gardens: The Doheny Estate.
 
This position will work with rental events and photography permits at Greystone, including responding to inquiries, offering venue tours, maintaining event files, monitoring deadlines, ensuring site and City policies are followed, and being present at events. The selected candidate will assist with City programs at Greystone, including welcoming visitors, program delivery, and providing tours of the mansion and grounds using accurate historical information. The selected candidate will help oversee events in the theatre, including running basic A/V, sound/lighting, box office, usher, and assisting performers. It will be important to have the ability to work with a wide range of people and demonstrate strong oral and written customer services skills with colleagues, community members, the general public, City staff, Commissioners, and City Councilmembers. The ability to work collaboratively, and a willingness to calmly resolve situations as they arise, is expected. This position requires walking on stairs and uneven surfaces such as slate, doing small set ups such as moving chairs, being mobile for extended periods of time (including standing and walking), and working at a computer.

This is an exciting opportunity to join a growing small team at Greystone. The ideal candidate will have interest and/or prior experience in at least one of the following categories: rental events, history, arts & culture, parks, public gardens.

 

To learn more about Greystone Mansion & Gardens: The Doheny Estate, click the following link:
https://www.beverlyhills.org/departments/communityservices/cityparks/greystonemansiongardens/

Work Schedule: This position will be scheduled to work approximately 30-35 hours/week and will include weekday, weekend and evening hours.

This position is eligible for health, dental, and retirement benefits as provided by the Municipal Employees Association of Beverly Hills Part-time Unit Memorandum of Understanding (MOU). Part-time, temporary, and seasonal workers are at-will employees. 

Detailed Job Description:
For major duties and requirements including knowledge, skills, & abilities, please see link:
https://www.governmentjobs.com/careers/beverlyhills/classspecs/947762

Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions. Resumes will not be accepted in lieu of the application or supplemental application materials.

The selection process may consist of the following components:

• Supplemental Questions
• Presentation
• Oral Exam/Interview

Conviction History
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.

Conclusion
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.

Disaster Service Workers: All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Major Duties

Job Summary:
Under general supervision, helps coordinate city programs or projects and provides support to city departments, divisions, functions or special projects; researches and makes recommendation on projects; acts as a liaison and program source to individuals, city and community groups. Performs specific and miscellaneous duties as assigned and does related work as required.

 

• Assists in planning, developing, implementing and coordinating specific city programs or projects.
• Provides information and assistance to the community regarding city programs.
• Investigates and prepares reports on requests and complaints pertaining to the program.
• Establishes and maintains cooperative working relations with a variety of citizens, public and private organization and businesses, commissions/committees, and City staff to assure cooperation in achieving goals.
• Collects, analyzes and monitors data and information for department studies, functions, and/or projects.
• Provides administrative and clerical support.
• Performs related duties as required.

Minimum Qualifications

Two years of college coursework in public/business administration or a related field and two years of increasingly responsible administrative experience, or any combination of education and experience.

Knowledge, Skills & Abilities

Knowledge of:

• Principles and practices of organizational and public administration.
• Principles and practices of customer service.

Skills in:

• Public relations.

Ability to:

• Plan, develop and assist with City programs.
• Make creative recommendations.
• Prepare, write and present complete and accurate reports.
• Effectively use a computer and operate office equipment/software.
• Exercise judgment in prioritizing work.
• Analyze and problem solve.
• Communicate effectively, both orally and in writing.
• Follow directions and complete assignments in a timely and efficient manner.

Apply directly on our website https://www.governmentjobs.com/careers/beverlyhills/jobs/4441440/program-operations-specialist-greystone-regular-part-time

Only applications submitted to the above link will be considered.