CPRS Job Listing
Assistant Recreation Services Coordinator - Field Allocations and Adult Sports (Benefited, 35Hr./Wk.)
IMPORTANT INFORMATION - APPLY TODAY!
This recruitment will close once 100 applications have been received, or on November 1, 2021 - whichever occurs first.
THE IDEAL CANDIDATE IS SOMEONE WHO
- Is available to work a minimum of 35 hours per week, with a work schedule that varies month to month to meet program needs.
- Is available to work evenings and weekends.
- Is proficient in Microsoft Office Suite programs (Word, Outlook, Excel and Publisher).
- Has a valid CA driver license, auto insurance, and a good driving record. (Note: Submission of a driving record printout will be required at a later date as part of the screening process.)
- Has two or more years of experience in customer service, park facility management and sports recreational programs in a Recreation and/or Parks Department with another city or public agency.
- Has two or more years of experience in the following areas:
- Supervising and training employees
- Overseeing a sports complex and/or community center
- Interacting as the liaison between a city or public agency and youth sports organizations and community park user groups
- Enforcing park and facility rules
- Working unsupervised assignments
- Driving a City vehicle
ABOUT THIS PARTICULAR VACANCY
This Assistant Recreation Services Coordinator role is a lead position for the Evening/Weekend Program and Field Allocations section in the Recreation Division of the Community Services Department. The incumbent will work weekday evenings and weekends. The work schedule will vary month to month. This position works unsupervised to assist the Recreation Services Coordinator with Field Allocations and Adult Sports programming. The ideal candidate will possess at least two years of customer service, and recreational and sports program experience.
Under general supervision, assists in planning, organizing, implementing, and providing direction and oversight for one or more recreation programs and/or facilities; oversees programs which may include: park patrol, sports center and park facilities management, youth and adult sports, community events, special interest classes, summer programs, and aquatics; monitors recreation and sports facilities, including swimming pool and recreation centers; provides administrative support and program assistance to the Recreation Services Coordinator; fosters cooperative working relationships with various public and private groups; and performs related work as required.
Examples of Duties:
The following duties represent the principal job duties; however, they are not all-inclusive. Other duties may be required and assigned. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned programs and facilities.
- Supervises and monitors one or more recreation programs, activities, and/or systems at one or multiple parks and facilities; establishes schedules and methods for providing community and recreation services; orders supplies and materials for projects and activities; recommends improvements or modifications.
- Monitors the day-to-day operations of one or more recreation programs and/or facilities, including those during non-standard work hours with little or no supervision.
- Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; provides input and provides documentation for performance evaluations.
- Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program and park operations, activities, and services.
- Travels to assigned City parks and facilities to monitor program activities, staff, and general use.
- Monitors the proper and safe use of program facilities and equipment by the general public; patrols recreational facilities to ensure adherence to rules and ordinances; interprets and applies policies, procedures, laws, codes, and regulations; assists in education about the enforcement of rules and regulations.
- Creates marketing materials for recreational programs, including developing and preparing brochures, flyers, newsletters, and other materials; maintains and updates informational kiosks and websites as needed.
- Administers and trains staff in the use of the automated program for registrations and program fees; oversees rental and registration activities and ensures accurate record keeping for program receipts.
- Maintains accurate records of services and activities, including recreation schedules, staff-time program participation, contract programs, accidents, and vandalism.
- Performs other duties as assigned.
Basic principles of employee and volunteer supervision and training.
Principles, practices, and service delivery needs related to the program area(s) to which assigned (Evening & Weekend Park Patrol Program).
Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities, programs, and basic maintenance practices.
Principles and practices of recreation program development, basic maintenance practices, implementation, review, and evaluation.
Recreational, cultural, age-specific, and social needs of the community.
Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area(s) and facilities to which assigned.
Principles and practices of program administration, including budgeting, purchasing, and basic supervision.
Recreation site management and oversight.
Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned - including driving rules and practices.
Principles and practices of basic public relations techniques.
Modern office practices, methods, computer equipment and computer applications.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, approved youth sport groups, contractors, and City staff.
Oversee and review recreation program operations and activities, as well as staff, contractors, approved youth sports groups and volunteers.
Plan and prepare recreation activity schedules, staffing schedules, and other related program materials.
Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Handle medical emergencies and injuries in a calm and effective manner.
Recommend and administer program and project budgets after approval.
Prepare clear and concise, correspondence and other written materials.
Operate modern office equipment including computer equipment and software programs.
Make accurate business arithmetic and statistical computations; accurately process cash transactions.
Maintain and input accurate logs, records, and basic written records of work performed.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Work evening, weekends, and holidays as needed, as well as during regular City business hours.
Must possess the physical stamina to lift and move tables and chairs, arrange facilities for community events and/or meetings. Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds.
Employees may work in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Will be required to work a varied schedule of hours, which will include weekday evenings, weekends, and holidays, at a variety of City facilities.
All applicants must undergo a thorough background investigation which includes, but is not limited to, a criminal history check, LiveScan Fingerprinting, driving record review, prior employment verification, drug screen and physical.
Education and Experience:
Completion of the 12th grade, or equivalent, is required. Completion of a two (2) year degree, or equivalent, from an accredited educational institution with major coursework in recreation or a related field is required.
One (1) year of work experience equivalent to that of Recreation Services Activity Specialist at the City of Orange (which includes planning, implementation and oversight of recreation programming, activities, and/or services, and includes the coordination of the work of temporary/seasonal staff and volunteers) is required. Public sector experience is highly desirable.
A combination of at least one (1) year of paid work experience providing customer service, and at least one (1) year of paid custodial and/or maintenance work experience is highly desirable.
Licenses and Certifications:
Valid California Driver License, auto insurance, and good a driving record are required.
Interested candidates must submit an online application at https://www.governmentjobs.com/careers/orange