CPRS Job Listing

The Cosumnes Community Services District is seeking one (1) full-time Administrative Assistant in the CORE and Sports Division of the Parks and Recreation Department. 

Position Description

Under general supervision, performs a variety of administrative, reception, and office support duties requiring thorough knowledge of the assigned department, its procedures, and operational details; may provide front-line customer service at various District facilities or administrative support to management and departmental staff; composes and prepares correspondence; performs skilled word processing, data entry, and typing; provides information to the public and staff; provides assistance for a wide variety of assignments related to administrative support of budgets, contracts, research projects, and department programs; and performs related work as required. 

This position is used throughout the District and may be assigned to the Parks and Recreation, Administrative Services, or the Fire Departments. Functions and responsibilities expected to be performed may vary by department and area of assignment.

Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be:
 
Education and Training: 

• High School Diploma, GED or Equivalent Certification. Advanced training or college-level coursework in business administration or secretarial science or a related field is desirable.

 
Experience: 

• Two (2) years of increasingly responsible administrative and/or secretarial support experience.

 
Special Requirements: 
Some positions may require occasional driving, and when specified those positions will include the following requirements:
 

• Possession of, or ability to obtain, First Aid and CPR/AED certification within the first sixty (60) days of employment; certification must be maintained throughout employment; 
• Must possess and maintain a valid California class "C" driver's license, with a satisfactory driving record as determined by the District.

 
Knowledge of: 

• Organization and function of public agencies, including the role of an elected governing board.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
• Business letter writing and the standard format for reports and correspondence.
• Principles and practices of data collection and report preparation.
• Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.
• Business mathematics and basic statistical techniques.
• Record keeping principles and procedures.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 
Ability to: 

• Perform varied and responsible administrative and secretarial support work with accuracy, speed, tact, and discretion under general supervision.
• Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
• Interpret, apply, and explain administrative and departmental policies and procedures.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate mathematical, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Mobility: frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds;
• Vision: constant use of overall vision; frequent computer use; occasional color and depth vision;
• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding and reaching; frequent operation of office equipment, computers and clerical supplies;
• Hearing/Talking: frequent hearing and talking in person and on the phone;
• Emotional/Psychological: frequent decision making and coworker contact;, ability to remain calm in emergency situations; occasionally works alone;
• Driving: in designated positions - ability to use fine and gross motor coordination for driving.

 
Typical Working Conditions
Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat and cold. In designated positions, work may require travel to and from off-site locations throughout the District

Apply at https://www.governmentjobs.com/careers/cosumnescsd